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A Complete School and College Automation Software

The only integrated system which covers Academic, Finance, HRMS, Assets, Inventory and Office Automation.

School and College Management System - e-School or e-MIS

Features of Nimble Educational ERP

Academic Module

Automate every academic activities of your institutition from student enquiry to graduation.


  • Student Information System
    • Manage preadmission processes from inquiry to selection.
    • Efficiently handle student admissions.
    • Generate student ID cards with QR-Codes.
    • Record and manage personal and academic documents.
    • Easy class or semester upgradation and program change option.
    • Track student attendance manually or with devices.
    • Option for bulk data processing or import for all activities.
    • Consolidate student profile that contains all activities such as report card, academic, attendance, financial, and desciplinary activities.
    • Send emails and notices to students.
    • Provide a student portal for easy access to information.
    • Offer a mobile app for students and parents.

  • Exam and Result Management
    • Customize grading criteria and ranking systems for different programs.
    • Define exam and assessment types, along with exam terms.
    • Manage exam weightage and create exam schedules.
    • Record and manage general and student-specific exam remarks.
    • Track exam attendance and grade extracurricular activities.
    • Enter and verify marks, with options for both admin and teachers.
    • Calculate and publish exam results.
    • Generate and print admit cards and customizable report cards.
    • Maintain a marks/grade ledger for comprehensive record-keeping.

  • Board Exam Management
    • Manage board symbol numbers.
    • Facilitate board exam and subject registration.
    • Generate reports for exam and subject registrations.
    • Import results in bulk from university results.
    • Track students who passed and those with back papers.
    • Maintain a marks/grade ledger.
    • Notify students about results, back papers, and exam registrations.

  • Rubric Marking System
    • Set up rubric rules, criteria, and scales.
    • Enable continuous feedback and marking.
    • Maintain a rubric ledger for tracking assessments.
    • Customize report cards to meet specific needs.
    • Maintain a marks/grade ledger for comprehensive record-keeping.

  • Learning Management System
    • Create, allocate, and manage courses.
    • Track attendance by course or subject.
    • Manage course content and resources.
    • Organize and grade assignments and homework.
    • Rank and grade assignments for evaluation.
    • Access lecture notes and course plans.
    • Stay updated with news and announcements.
    • Engage in forums and discussions.
    • Participate in live classes integrated with Zoom or Google Meet.

  • Student and Parent Self Service / Mobile Apps
    • Secure student and parent login portal.
    • View comprehensive student activities including profiles, attendance, marks, routines, notices, and related information.
    • Access course and homework details, with the ability to submit assignments.
    • Parents can review homework submissions and teacher comments.
    • Full access to all Learning Management System (LMS) features.
    • View student fee statements and make online payments via esewa, connect IPS, and khalti.
    • Engage in student forums for discussions and comments.
    • Receive app notifications for important updates, providing a cost-effective alternative to SMS.

Financials

Financial modules cover the student billing integrated with financial accounting system. Billing and accounting are IRD certified poducts.


  • Student Billing Management
    • Automatically push data to financial accounting systems.
    • Integrate online payment options such as eSewa, Khalti, and Connect IPS.
    • Manage fee titles and create fee structures for classes or batches.
    • Offer discounts or scholarships to students.
    • Apply fine policies for late payments.
    • Generate fee invoices with payment deadlines, for bulk or individual processing.
    • Handle various fees like bus fees, hostel fees, canteen fees, etc.
    • Record fee receipts and manage advance payments.
    • Assign and receipt miscellaneous fees (e.g., school uniform, stationery).
    • Generate student-wise statement reports and daily cash collection reports.
    • Track due reports and perform fee due aging analysis.
    • Optionally, ensure IRD approval for compliance.

  • Financial Accounting
    • Manage chart of accounts with up to 11 levels.
    • Store customer and vendor information efficiently.
    • Organize cost centers with multi dimensions for better tracking.
    • Plan and control budgets effectively.
    • Reconcile bank statements for accuracy.
    • Create and manage journal entries for transactions.
    • Enter vendor bills and track payments accordingly.
    • Record receipt entries and track bill-wise payments.
    • Close fiscal years seamlessly.
    • Print checks as needed.
    • Customize document numbering for clarity.
    • Implement approval workflows for financial processes.
    • Generate profit and loss statements, balance sheets, and cash flow reports.
    • Access trial balance, customer/vendor ledgers, and general ledger details.
    • Monitor aging reports and other analytical insights.
    • Optionally ensure IRD approval for compliance.

Administration

Automate administrative tasks of your insititution with ease.


  • Communication and Messaging
    • Send notices to students and parents, in bulk or individually.
    • Deliver push notifications via web and mobile apps, in bulk or individually.
    • Utilize Email, SMS, and App notifications for various activities such as fee due, exam results, schedules, book due dates, timetables, holidays, and custom messages.
    • Enable SMS, Email, or push notifications on mobile devices, in bulk or individually.
    • Provide a collection and response mechanism for parents' feedback, suggestions, and complaints.
    • Notify about homework and assignments.

  • Transportation Management
    • Define routes and bus stops for efficient planning.
    • Record vehicle details for both internal and outsourced vehicles.
    • Manage driver information for each vehicle.
    • Track vehicle activities and maintenance schedules.
    • Record fuel usage and maintenance information.
    • Assign students to routes for one-way or two-way transportation.
    • Charge fees to students based on routes or locations.
    • Optionally implement GPS tracking with geofencing features to notify parents about bus arrivals.

  • Library Management System
    • Define membership types for students, teachers, etc.
    • Efficiently manage library memberships.
    • Define comprehensive book information including category, author, genre, accession number, and status.
    • Organize library structure and book placement with racks and compartments.
    • Set rules for book issuance.
    • Create book groups and subgroups for better organization.
    • Manually enter book information or import in bulk.
    • Manage book circulation processes such as issuing, renewing, and returning.
    • Generate barcodes or QR codes for easy book identification.
    • Collect fines for overdue books.
    • Allow book reservations for future borrowing.
    • Retire books due to loss or damage.
    • Access daily book transaction reports for monitoring activity.
    • Generate reports for overdue books, issued books, and book counts.
    • Create custom reports to meet specific library needs.

  • Custom reports
    • Create custom reports tailored to specific requirements.
    • Develop custom report templates for various documents such as invoices, receipts, exam report cards, etc.
    • Manage dashboards to highlight key information.
    • Customize dashboards for different user roles including admin, management, accounts, students, and parents.

Human Resources

Comprehensive HR, Payroll and Attendance software that manage employee data from recruitment to retirement.


  • Employee Database Management (PIS)
    • Manage personal, service, official, and salary information for employees.
    • Record SSF, PAN, PF, CIT, insurance numbers, nominee information, and bank account details.
    • Allow attachment of documents for each employee.
    • Record family, previous employment, and education details.
    • Track job allocation, training, awards, research, and medical information.
    • Keep records and wishes for important employee dates like birthdays, work anniversaries, and marriage anniversaries.
    • Seamlessly manage the employee exit process, including full and final calculations.
    • Offer other advanced HR features.

  • Attendance Management
    • Integrate attendance with devices to automatically mark present, absent, late, early, etc.
    • Set up holiday schedules to manage days off.
    • Download attendance logs, calculate attendance, and generate reports.
    • Offer online or App based attendance options for remote work scenarios.
    • Generate monthly attendance records for salary calculation purposes.
    • Create various attendance reports including Daily Present, Absent, and Leave Status, Periodic Attendance Summary, Overtime Summary, In/Out Summary, etc.

  • Leave Management
    • Set up leave master according to organization leave rules.
    • Manage leave balances, including opening, encashment, lapses, and closing transfers.
    • Offer online leave application and approval processes to streamline operations and reduce paperwork.

  • Payroll
    • Create salary titles according to organizational requirements.
    • Utilize complete formula-based salary titles for easy customization.
    • Offer payment options for monthly, periodic, or on-demand salaries.
    • Generate any number of payment sheets within a single month.
    • Automatically calculate TDS (Tax Deducted at Source).
    • Manage salary, TDS, and history for temporary, short-term, full-time, part-time, or seasonal employees.
    • Generate and email salary slips to employees.
    • Access other salary reports including SSF, PF, CIT, bank, tax deposits, advance deductions, etc.
    • Generate reports based on various cost centers.

  • Letter Generator
    • Letter generator system for employees.
    • User can generate all types of letters related to employees with predefined templates such as appointment letter, promotion letter, transfer letter etc.
    • Save your uses’ time and avoid mistake on letters by standardizing the letter generation process.

  • Employee Self Service / Mobile Apps
    • Employees have individual login accounts for access.
    • Employees can create requests for leave, attendance, late/early arrivals, overtime, etc., directly from their login.
    • Employees can view their own reports such as leave balances, daily and monthly attendance, pay slips, notices, organizational document resources, etc.
    • Employee dashboard available to summarize all relevant information related to the employee and their subordinates.
    • Integration with educational portals with all associated features.
    • Mobile apps available for employee self-service.

Fixed Assets and Inventory

Manage your inventory and fixed assets on smart way.


  • Inventory
    • Manage all consumable inventory of the organization.
    • Ability to manage single or multiple stores.
    • Real-time view of item stock in each store.
    • Employees can request inventory and receive acknowledgments upon receipt.
    • Inventory can be issued for employees, departments, or students.
    • Track minimum and maximum stock levels and receive notifications about stock levels.
    • Access all required reports with a dynamic reporting module.

  • Assets Management
    • The system allows for the management of all fixed assets of the organization.
    • Allows for the generation of asset labels with QR codes for streamlined tracking.
    • Calculates asset depreciation for any period such as monthly, quarterly, half-yearly, or yearly.
    • Manages all lifecycles of assets including asset booking, allocation, transfer, issue, return, repair maintenance, warranty, and service history.
    • Allows for a period reconciliation cycle to maintain accurate records.
    • Provides all required reports through a dynamic reporting module.
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